The #1 ACCES-VR Revenue Protection and Compliance Platform for New York Community Rehabilitation Providers The #1 ACCES-VR Revenue Protection and Compliance Platform for New York Community Rehabilitation Providers

ACCES-VR Management Administrative Assessment Tool

COMPLIFLOW NEW YORK • MANAGEMENT RESOURCE

ACCES-VR Management Administrative Assessment Tool

Support day-to-day and executive management of your ACCES-VR program by organizing caseload, workforce capacity, employment activity, administrative workload, outcomes and reimbursement into one operating view. CompliFlow opportunity is shown only after the management picture is established.

Management tool: Enter your organization’s own operating data to create a practical management view of workload, capacity, outcomes and financial performance. Review and replace default planning values with your organization’s actual data wherever available.
How to use this assessment: Enter your organization’s actual ACCES-VR operating information wherever available. If an exact figure is unavailable, use your best management estimate. Results update automatically and are intended to help management understand how staff capacity, administrative workload, employment outcomes and workflow volume relate to one another.
Anonymous usage and organization-level assessment inputs may be stored to improve the tool and understand aggregate usage. Do not enter client-identifying or protected health information.
Current active caseload
Calculated from JP Standard + JP Deaf / Blind + Supported Employment + Pre-ETS clients
Standard Job Placement reimbursement pathway
Deaf / Blind Job Placement reimbursement pathway
Annual SE clients
Annual Pre-ETS clients
Calculated annual client total: JP Standard, JP Deaf / Blind, Supported Employment, and Pre-ETS are independent inputs. Annual Clients Served is calculated automatically as the sum of those four fields. Changing one client field does not change any of the others.
Sets the Supported Employment reimbursement rate
Calculated from the annual JP / SE / Pre-ETS client mix
Calculated from the fixed reimbursable components used in this model: JP 4, SE 5, Pre-ETS fixed workflow 1
Salary + employer costs; editable
Staff materially assigned to ACCES-VR
Program / clinical / employment supervisors
FTE or FTE-equivalent
Average across included staff

Staff Time Allocation

Enter the estimated percentage of ACCES-VR staff time used for each activity. The six fields share a 100% total: once 100% is allocated, no field can increase until another is reduced.

ALLOCATED 100% 0% remaining
%
%
%
%
%
%
Entered Direct Employment-Service Time65%
Entered Documentation / Record Time25%
Entered Compliance / Revenue Admin Time10%
Annual Counselor / Employment Staff Hours0 hrs
TOTAL JP CLIENTS FROM SECTION 1
100
Editable — cannot exceed Total JP Clients
NOT YET ENTERING JOB DEVELOPMENT
14 Calculated automatically

Section 3 is constrained by the combined JP Standard + JP Deaf / Blind client total from Section 1. Entering Active Job Development is editable and cannot exceed that total. Not Yet Entering Job Development is calculated as Total JP Clients minus Entering Active Job Development. Activity counts such as applications, interviews, offers, and employer contacts may be higher because one client can generate multiple activities.

Total annual applications
Total annual interviews
Total offers
Cannot exceed clients entering active job development
Cannot exceed total placements
Total documented employer engagement contacts
Organization-entered
Employers with continuing engagement
JOB DEVELOPMENT120100%
APPLICATIONS7206.0 / seeker
INTERVIEWS26036% of applications
OFFERS10540% of interviews
PLACEMENTS9277% of seekers
RETAINED7582% of placements
Avg minutes per workflow event — outside current CompliFlow scope
Avg minutes per workflow event — outside current CompliFlow scope
Avg minutes per workflow event — outside current CompliFlow scope
Avg minutes per workflow event — addressable
Avg minutes per workflow event — addressable
Avg minutes per workflow event — addressable
Annual ACCES-VR Staff Capacity 0 hrs
Event-Based Administrative Demand 0 hrs
Capacity Remaining After Admin Work 0 hrs
Entered workflow volume and handling times imply more administrative work than the ACCES-VR staff capacity established in Section 2. Administrative results are capped at available staff capacity; review the upstream staffing, workflow-volume or handling-time inputs.
Total Administrative Workload0 hrs
Outside Current CompliFlow Scope0 hrs
CompliFlow-Addressable Workload0 hrs
Administrative Share of Staff Capacity0%
Annual ACCES-VR Staff Capacity0
Placements0
Placement → Retention0%
Employer Contacts / Placement0
Applications / Placement0
Administrative Hours / Placement0
Reimbursement / Staff Hour$0
Average Days to Placement0

Management Results

Calculated from the operating, staffing, pipeline and administrative inputs entered above.

ACCES-VR Staff Capacity0 hrsAnnual staff capacity represented in this assessment.Estimated from the staffing and ACCES-VR hours entered above.
Administrative Burden Rate0%Share of ACCES-VR staff capacity consumed by modeled administrative activity.Shows how much of calculated ACCES-VR capacity is represented by the administrative activities entered in this assessment.
Capacity Outside Modeled Administrative Work0 hrsAnnual capacity remaining after modeled administrative activity.Includes direct services, employer engagement, supervision, travel and other ACCES-VR activity not represented in the administrative workload calculation.
Placement Conversion0%Job-development clients reaching placement.Calculated as placements divided by clients entering active job development.
Retention Conversion0%Placements reaching the selected retention milestone.Calculated as retained placements divided by total placements.
CompliFlow-Addressable Share0%Administrative workload within CompliFlow's current functional scope.This is the share of modeled administrative workload associated with functions CompliFlow is designed to support. It does not mean this entire amount will be eliminated.
Interpreting the Management Results: These indicators are calculated from your own entries and are intended to support management review, not to grade organizational performance. A higher or lower result is not automatically “good” or “bad” without considering service mix, staffing model, geography, client needs and program design.

Management Observations

Automatically generated from your assessment entries. These observations describe the calculated relationships without grading organizational performance.

Administrative CapacityModeled administrative activity represents 0% of calculated ACCES-VR staff capacity.
Employment Pipeline0% of clients entering active job development reached placement.
Retention0% of placements reached the selected retention milestone.
Administrative Control0% of modeled administrative workload occurs in functions within CompliFlow's current addressable scope.

Management Signals

Largest administrative demand—
Pipeline conversion signal—
Retention signal—
Capacity signal—
Employer relationship signal—

Operational Economics

Annual ACCES-VR reimbursement$0
Estimated administrative labor capacity$0
Estimated direct/non-admin staff capacity$0
JP reimbursement per placement$0
How this time-reduction analysis works:
The current modeled time comes directly from the administrative handling times entered in Section 4. For planning purposes, the assessment applies fixed illustrative CompliFlow assistance assumptions of 25% for Authorization / Workflow Control, 50% for Completeness / Evidence / Milestone Review, and 50% for Packet / Billing / Management Readiness.

The resulting time reductions are planning estimates used to illustrate potential administrative capacity impact. They are not measured customer results, benchmarks, or guaranteed savings. Nothing in this section is editable.
CURRENT ADDRESSABLE WORKLOAD

Compliance & Revenue Administration

Annual hours0 hrs

Authorization/workflow control, completeness/evidence/milestone review, and packet/billing/management readiness from Section 4.

MODELED REDUCTION

Addressable Time Reduction

Annual hours potentially recovered0 hrs

Calculated automatically from the three fixed planning assumptions below.

CAPACITY EFFECT

Recovered Staff Capacity

Hours recovered / week0 hrs
FTE capacity equivalent0 FTE

Capacity potentially redirected to other work; not a payroll-reduction estimate.

25% PLANNING ASSUMPTION

Authorization / Workflow Control

Current modeled time0 min/event
Estimated with CompliFlow assistance0 min/event
Modeled reduction0 min/event
50% PLANNING ASSUMPTION

Completeness / Evidence / Milestone Review

Current modeled time0 min/event
Estimated with CompliFlow assistance0 min/event
Modeled reduction0 min/event
50% PLANNING ASSUMPTION

Packet / Billing / Management Readiness

Current modeled time0 min/event
Estimated with CompliFlow assistance0 min/event
Modeled reduction0 min/event
Combined time comparison:
Current modeled addressable time / workflow event0 min
Estimated time with CompliFlow assistance0 min
Modeled time reduction0 min
Modeled percentage reduction0%

Planning methodology: Section 6 explains potential time reduction only. Revenue protection, pricing, benefit-to-cost, and ROI assumptions are intentionally reserved for the CompliFlow ROI Calculator.

Assessment Results Ready for ROI Analysis

Annual ACCES-VR reimbursement$0
Total administrative workload0 hrs
CompliFlow-addressable workload0 hrs
Annual workflow / billing events0
Loaded labor cost$0/hr
How estimated CompliFlow capacity recovery is modeled: The current planning model compares approximately 50 minutes of CompliFlow-addressable administrative handling per workflow event with 22 minutes under a CompliFlow-assisted workflow. The 28-minute difference represents a modeled 56% reduction in addressable administrative handling time. This is a planning estimate, not a guaranteed customer result, and it applies only to the portion of administrative workload identified as within CompliFlow’s current functional scope.
Continue to CompliFlow ROI Calculator →

On the website, both tools can live on the same page or on separate pages. The calculator reads the saved assessment results from the browser automatically.